policy documents

16 03 2010

We got word back from both Pratt’s security office as well as CK who manages student policy violations/disciplinary actions and were able to clarify the current bike policies on campus.  It is still surprising to me that there is no clear document that states what the policies are and how they are executed and we are finally able to put something like this together.  It’s all about the baby steps.

I’m currently working on the design so we can get it out to print in time for Green Week and then I will post all of the information on the site.  I will then try and have the Office of Student Affairs as well as the Security Office update their websites with the completed document with all of the necessary action.  Oh yeah–and I have to make a map of all the bike racks on campus.  That shouldn’t take too long but I do need to carve out the time to get that done.  Hopefully there will be some nice weather in the coming weeks so I can go do some field surveys and documentation.

I’m also hoping to draft up an email to the Prez to try and arrange for a meeting.  I’d still like to swing the campus area bike ride for later in the year (maybe even set it up for next fall if we can’t do it in time for my graduation) and that way I know this project won’t just stop once I leave Pratt.

In addition to the letter to the Prez, I’ve now got to start bringing all of the work I’ve done over the past year together and start design my final document.  I’ve been thinking a lot about how I want it structured and still have no set ideas however I’m using the work I did with the Office of Long Term Planning as well as their PlaNYC document as inspiration for what it could be.

I’ve got a lot of work to get done in the next month or so and I have no time to slack.

the good

5 03 2010

Right now, there is a lot of confusion regarding Pratt’s bike policies–Example:  In a printed student handbook, it says that you can not ride a bike on campus however as EL explained, that statement is incorrect.  This policy doesn’t actually exist.

On the Pratt website, if you’re looking for policies on bikes, good luck finding them easily.  It took a couple of searches and deep down on Security’s page, there is a blurb about biking and a couple of good/useful links   (check it out here).  If you go through other campus websites such as Columbia, or US Davis, you can easily find clear and concise policy information.  There is no grey area when it comes to their policies.

That is why I have been working with some key people (AG-K from NYPIRG, CW from SGA, my advisor CJ and EL with Student Affairs) to clarifying the current campus bike policies.  Once we have a clear understanding of the current policy, we can modify, add policies that are more effective and beneficial to everyone.  We’ve put together a draft and we’re planning to send it off to the Security Office so they can fill in the blanks (literally) to the policy.


Abandoned Bike Policy

If a bike is continuously parked in the same place for two weeks without being moved, Security considers it abandoned. If a bike is deemed abandoned, a tag with a timestamped warning will be attached to the bike. If the bike is not relocated to an appropriate bike rack within__________minutes/hours/days of being tagged, if will be removed and confiscated. In the process of removing and confiscating a bike, Security will, if necessary, cut and discard the lock, chain or security device. Pratt Institute is not responsible or liable in any manner for lost, stolen, or damaged bicycles, or for the replacement cost of locks, chains, or other security devices.

The black is what currently exists on the website, the red is the information that needs clarification.  These are simple modifications but they would greatly improve the current policy.

The goal is to have this information printed and available on Green Week’s “Transportation Tuesday” (see the events page for details). And I will also have the policy information posted on this site.  Eventually, we hope the Security Office will replace their existing text with what we’ve put together.  If that happens, it would be huge.  It would mean that we (those who attended the design jam and those who have provided significant input into this process) worked with the administration to provide students with accurate, useful, and transparent policy information.  That is what I would call “collaborative planning” and at Pratt–that would be a Campus Area Biking success!

the bad

5 03 2010

I’ve decided not to do the ride.  I actually feel  at peace with my decision and this is why:

First, I know the chances are slim, but I would like to avoid being sued.  TA gave me a a sample liability form however, should (by the unlikely chance) something horrible happen, I might be removed from liability but would need be required to pay any legal costs.  At this point in my life, I’m not willing to take that risk.  What’s problematic with this is that the university, an Institute with insurance and the means to fight a lawsuit would rather I fight that battle rather than support their student.  If I wasn’t made fully aware of the risks by the people supporting me with this project, I would have blindly taken that chance–and Pratt would have happily stood back.  I never want to be in a situation where I feel unsupported in the work I am doing for that person or that organization.

The second reason I’ve accepted my decision is this– I can go for a ride with my friends anytime.  The point of this ride was to do something for the Pratt Community with the full support of Pratt’s administration.  I could have tried to get a third party to host the ride and take on the liability, but that means Pratt benefits from it all and, if something happens, they can wash their hands of it entirely.  For a ski trip, that makes sense but for a community bike ride–to me, it makes no sense at all.  Unfortunately, I didn’t receive the support I needed from those who have the power to approve the work I’m doing because they weren’t convinced that it was a risk worth taking.  I need to work a harder to prove to Pratt’s administration that this is important not only to me and the students, but it is important for the Institute itself.  It is clear I haven’t been successful in this yet and I have two more months to work a little harder at that.

My next step is to try and meet with Dr. Schutte (I’m much better working with people in person).  I don’t know how likely it will be to arrange for a meeting and honestly, it might not be a good idea to go above ER but–I have nothing to lose with this one–no one can sue me in this situation.  I have heard (though I haven’t confirmed) that Dr. Schutte (Pratt’s president) has wanted to organize and lead a bike ride with the students but for whatever reason, it hasn’t happened.  If I meet with him, I hope to speak with him about the walls that I’ve come up against and ask how he thinks we can work around the “liability concerns”.  More importantly, I can talk with him about how important this project, Campus Area Biking, is to fulfilling the commitments he has made (on behalf of the Institute) to Mayor Bloomberg’s sustainability initiatives.  I hold firm that without this project, Pratt will only make small steps to achieving its stated sustainability goals.  Maybe then we can have an end of the year ride or something–you never know.

to ride or not to ride (this is a long post–sorry)

2 03 2010

When I received word from Pratt that I could “do” the ride but that Pratt would provide no insurance coverage, I was under the impression that I could still move forward with it as a Green Week event but just had to write up some liability waiver and call it a day.  I don’t quite get what Pratt has insurance for since they basically quash everything because of “liability”.

I’ve learned that this is the strategy with Pratt’s policies–make them a vague as possible so they can wash their hands of everything without having to state where they stand on a particular issue.  As I’m working with others to define appropriate policies that will ultimately benefit the campus administration and the community as a whole (inside of outside of the campus gates), I’m learning that every policy is left so undefined that when there is a violation, people are so confused by it all, they just give up and accept whatever they are told.  So–to give you the full picture, the following was the response I received from ER:

Upon review of the proposal I find that because of liability issues the Institute is not inclined to provide support for the proposed Green Week Bike Ride. Individual parties interested in participating in a ride of this nature are certainly free to engage and do the ride, however, they will not be provided any insurance coverage from the Institute.

Basically, Pratt is telling me to take on all the liability myself.  If someone get’s hurt, don’t sue the school (who has insurance!), sue the girl (read: me) who tried to do something to benefit the entire campus community.  Sue the girl who has nothing but debt accrued receiving graduate degree—at Pratt.

When I got the response above, I was left wondering if I could still advertise the event as a Pratt Green Week event–if I could do that, then it was still in the hands of Pratt.  It wouldn’t just be student’s getting together–it would be a legitimate event. I asked AP for clarification and received the following response:

At your request I sought clarification on this matter and was advised that this is not being viewed as a Pratt Green Week Event. It is a self organized bike ride which has not received approval by the institute and is not being provided insurance coverage by the Institute.

It is really a shame.  It is a shame that Pratt Institute does not and will not support events so promising of promoting and enriching the campus community.  People who strive, like myself, to build a better community are forced to take on the responsibility of organizing, creating, promoting, doing ALL of the work to make ANYTHING happen at Pratt–and are then forced to naively take on the liability should something happen.

Unfortunately, when I was told “this is not being viewed as a Pratt Green Week Event”, it meant that the ride would no longer serve it’s original purpose–to bring students/staff/faculty together in a new and exciting way that was sponsored by and supported by the Institute.  I wanted to demonstrate not only to the students but to administrators like ER that we could create something positive around biking that would bring people around the university together.  Now–If I am to hold the ride, it would serve a different, more defiant purpose–an “I’m going to do it no matter what you say” purpose that yes, may be effecting in some aspects, but really just let’s ER justify to himself that cyclists and students are defiant and obnoxious and are only to be considered a liability.

And that’s ultimately what I’m struggling with.

I got some advice from TA’s general council that informed me how I can be removed from the liability but it still means that I am promoting an event that is for Pratt–that will start on the campus and will benefit the campus community–that might even get advertisement on NY1–yet Pratt (as an Institute) essentially wants nothing to do with it.

So do I write up a liability form and promote it–or do I cancel the ride and say forget it and just blog about how much it sucks and write a letter to the President of the university and end it there.  If I say forget it–I’m doing what every other person at Pratt who’s tried to make a difference has done–they quite because people like ER get in the way.  If I do the ride and it’s successful, then maybe I’ll prove my point that way?

I don’t even know if I have the energy anymore.  I mean sometimes I really wonder—what’s the point?

it’s ON!

24 02 2010

Confirmation from AP within ER’s office says that we can go ahead with the first ever Campus Area Bike Ride.  The school will provide no insurance coverage so I must draft up my own liability form (so no one sues me) and then we can move ahead with planning.  This is very exciting!

I will provide new details on the ride as well as Transportation Tuesday which will be held March 30th during Pratt’s Green Week.  As long as the weather is right, we’ll head out to the Unisphere, do a little picnicking and relaxing and set the precedent for holding a school bike ride event.  This is a big win for the CAB initiative.  Now–we must advertise!

I’ll be adding an events page to the blog to house the flyers and details for the Transportation Tuesday events as well as create a sign up form for students to sign up for the ride.  I’ll also add the liability form for them to download, fill out and submit to me upon the day of the ride.

I’ll be taking this weekend to organize this information so keep an eye out for new blog posts and updates to the page.

Right now–I’m preparing for the policy meeting tomorrow and writing the article for GCPE newsletter.  There are a lot of exciting things with CAB this month–stay tuned!

next week is gonna be a busy one

19 02 2010

Since I’ve been recovering from a slight (read: annoying) cold, I haven’t had much time to spend on my data analysis–something I was hoping to do this week.  Next week, I’ve got lots of things going on and to be honest, I’m much more productive that way.  I’ve got three exciting meetings planned next week, one with LT and CJ to discuss the Campus Area Bike Ride we have planned for Green Week.  The major concern I have is liability.  ER has to give the go ahead and I’m concerned he’s not going to be fully supportive.  We’ll also be talking about the best ways to get students to sign up and how we’re going to promote the event.

On Wednesday, I have a meeting with AG-K to also talk about the event’s promotion, printing, design etc.  I’m also going to be talking with her about how I can get one of her interns a bit more involved in the project–if she/he’s interested.  I’d like to do some reaching out to the local bike shops and that’s one thing I could use an extra set of hands for.  Also, if they’re interested in designing posters etc.  I hope they’ll have the time to put towards helping me out.

The other meeting scheduled is on Thursday with CW, CJ, and AG-K (and possibly EL of Student Affairs).  We’ll be discussing policy recommendations and hopefully hashing out a clear plan to propose to Dr. A to implement in the summer.  We’ll also discuss developing literature that may be useful to hand out during the Transportation Tuesday of Green Week (the day of our ride–3/30).  I’d also like to talk with them about how they see this blog/website functioning within Pratt’s web system.  I’m not sure how possible it is to integrate them but, I’ve established something real here and I think it would be a waste to not figure out how we can begin combining efforts with the Pratt IT team.

Besides the planning the agendas for the meetings, I will also be working on survey analysis, answering interview questions for the awesome blog of former Pratt student, Vanessa Marie Robinson , and writing an article for the GCPE newsletter.  In addition to that, I’d also like to begin planning out and organizing how I’d like to formally present my capstone which will be given in a few short months (ahhh!).  I’ve also been asked by the landscape architecture firm working on Pratt’s master plan to provide some information to them regarding Pratt’s bike culture.

Like I said, next week is gonna be a busy one…

next up on the to-do list…

29 01 2010
I’ve got a few things on my plate and my mind right now—all very exciting.  My to-do list is growing but I’m excited to work on everything listed.  It has certainly been a while since I’ve felt this excited about the things happing with CAB.  Let’s keep this project moving in the right direction! So–things to get done:
  1. Advertising campaign to get more blog traffic (utilize SGA and NYPIRG for this–bike spoke cards, posters etc)
  2. Figure out the whole “wiki” thing – what are the possibilities for adding one to the site (or a link to one)
  3. add a “maps” page to include image links to NYC bike map, campus map (with rack locations), etc.
  4. upload draft infrastructure recommendations
  5. upload Design Jam files
  6. Continue survey data analysis – consider if other surveys are necessary and begin drafting
  7. Reaching out to President Schutte regarding joining us on the Campus Area Bike Ride for Green Week.

I hope to have # 2-5 accomplished by Monday evening.  I’ll let be working to set up meetings with my project’s advisors so I can provide everyone with updates and get feedback on how to maintain this momentum I’m feeling right now.  I’m hoping to solidify some of the plans for the Green Week ride and begin working on #1 on the list above.  # 4 and 5 have been on the list for a while now and it’s time I kick those things asap.  Developing more surveys will only be necessary if I feel there is information that is missing from the current data and is needed for developing an aspect of the project farther.  An example of this could be trying to answer why those who own bikes but aren’t currently commuters (as we know from the data– that is 20% of the non-commuting population) are commuting by bike.  Do they not feel safe?  No parking?  Worried about bike security? etc.

Another good survey could be to get more data on current bike routes.  Another one might be more pedestrian related could be about pedestrian safety in regards to cyclists riding through campus – is this really a problem?  This information may prove to be unnecessary but you never know…

campus area bike ride

28 01 2010

For Pratt’s “Green Week”, I’d like to organize a bike ride with the help of NYPIRG, and Student Affairs.  It’ll be great to get new and skilled riders out there together, checking out some local spots around Pratt.  Word on the street is, Pratt’s president has always wanted to have a Pratt bike ride.  Seems like this is the perfect opportunity.  I will certainly need the assistance of SGA and the Student Affairs office to get this to happen smoothly.

Right now, it looks like the ride will be held April 1st, after my advisor, CJ, completes his bike workshop and TA gives helmets away to students. A great way to welcome the Spring weather…

We’ll need a couple of people to support the riders, and we should be sure there is at least one bike pump and a few spare tubes and I’m sure Pratt will need students to fill out some waiver.

So here’s what I need help with: Where should we ride? The ride can’t be too long, should be on a safe route, and must start and finish at Pratt Brooklyn. This is so students that are new to riding in New York can feel confident completing the ride and getting themselves home. I don’t want to leave anyone stranded. Anyone have any suggestions? I was going to try to add a wordpress “poll” on this topic but I can’t figure it out  so for now, let me know your thoughts but submitting a comment. I need suggestions asap…